- 1 What is Google drive space?
- 2 How to use Google drive keyboard shortcuts?
- 3 How to keep your Google drive space clean?
- 4 Google drive tips & tricks
What is Google drive space?
Google Drive has launched in 2012, a file storage and synchronization service from Google. As the normal free account storage limit is 15 GB, proper Google drive space management helps you avoid the message from Google like “you are running out of storage space”. You can store all your documents like pictures, documents, drawings, and presentations etc. in Google Drive. Users can store files in the cloud, synchronize across devices and share with the help of Google drive. With the help of the Google Drive App, you can have offline capabilities for Windows PCs, Mac, Android, iOS, tablets etc.
To use Google drive, just sign in to the Google account and go to https://drive.google.com. If you want to use the offline capabilities of the Google drive,
then download desktop google drive app here.
Google Drive is very helpful for smart business people, as it enables them to work from anywhere, across all platforms, and share files safely.
File sharing is an important feature of Google Drive which enables you to set up and share a working file with your working group. You can create files or folders through Google Drive or even upload it from your computer. Later you can select the people you want to share it with. You can also work on a single file from multiple operating systems like Windows, Mac, Android, etc. and the file gets updated in real-time.
Google Drive offers you great security while allowing team members to see and revise the files created by you. At all times, the control of the file remains with the admin and the files can only be accessed by users chosen by the admin. He/she can remove or add individuals and groups accessing the files as required.
How to use Google drive keyboard shortcuts?
Here we can check how to use Google drive very fast by using keyword shortcuts. So many keyboard shortcuts are available on Google drive and to see these keyword shortcuts, press Ctrl+/(Chrome OS, Windows) or ⌘ + / (Mac).
Create new items
|Document||Shift + t|
|Presentation||Shift + p|
|Spreadsheet||Shift + s|
|Drawing||Shift + d|
|Folder||Shift + f|
|Form||Shift + o|
|Display keyboard shortcuts list||Shift + /
Ctrl + / (Chrome OS, Windows)
⌘ + / (Mac)
|Choose next visual density
(row height and element spacing)
|q then q|
|Find/find next||Ctrl + f (Chrome OS, Windows)
⌘ + f (Mac)
|Ctrl + p (Chrome OS, Windows)
⌘ + p (Mac)
|Show last message||m|
|Search your Drive||/|
How to keep your Google drive space clean?
This 15gb limit is not only for your Google drive but also for Gmail account, so manage the space regularly.
Here are some little-known methods to find out bigger files and clean the Google drive space for yourself.
For making the most of the space available to you, always empty your trash folder. The trash folder will not empty automatically and hence you will have to empty it manually to clean google drive space.
Identify large files
Find the largest files on your Google drive, that may not need in the future and move them to the trash. Go to https://drive.google.com/#quota and don’t forget to empty the trash after moving the files.
Find large attachments in Gmail
In the Gmail search box, type size:20mb and find out all the attachments which have a file size of more than 20mb. You can change the file size as per your individual preferences. Deleting bigger attachments, that are not needed any longer will help you manage Google drive space effectively.
Check your storage status
Check your storage status through your online app as well as your Google account. If you are unable to check your storage status in Google drive space for any reason, use myaccount.google.com/intro/preferences#storage
Regularly keeping track of your storage status will give you ample time to free up space by deleting unwanted or old files.
Reduce your storage space for photos
To reduce your storage space of photos, check https://photos.google.com/settings and click “High Quality”. By clicking “High Quality” you will allow Google to reduce storage space for your photos.
You can do the same in your mobile app also by clicking the three-line menu on the upper left side of the app. Then go to the settings, and click Backup & Sync. Find out the “upload size” and then select “High Quality (Free Unlimited Storage)”.
Reduce your storage space for files
Store your files in google drive in native Google formats like Google Slides, Google Docs, Google Sheets, Google Drawings, and Google Forms. Google doesn’t count the size of files which are in native formats. Go to https://drive.google.com, choose “settings”, and then check the “Convert uploaded files to Google Docs editor format”.
you have a large Google Drive folder, it might not make sense to synchronize everything with your laptop. If you’re on Windows, click on the Google Drive icon in the taskbar. If you’re on a Mac, you’ll normally find it in the menu bar. Then, click the three dots in the top right-hand corner and head to Preferences. Choose the option called Sync These Folders Only and make your choices. This will ensure that the most critical data or the files you always need while on the go, will be in the cloud for easy access.
This is another great tip if you use the desktop app. If you notice other internet-enabled programs running slowly when Google Drive is syncing, you should limit the amount of bandwidth it can use. Head back to the Google Drive icon and open Preferences. This time, click on the Advanced tab and under Bandwidth Settings enter your desired speed.
Save space on your phone
To remove unnecessary photos from your phone memory, go to your Google Photos app and click free up space. Then the app will start scanning and showing photos that are available as backups in your Google Drive space. After finishing this process, you can safely remove photos from your phone memory. This feature will also give you automatic alerts regarding your storage space.
Google drive tips & tricks
Here are some tips and tricks for using Google drive to manage your documents and save time while making business presentations.
Edit jpg and pdf files in Google Docs
Now you can easily edit your pdf, .png and jpg files in Google docs and save it in your Google drive space. Sign in to your Google drive account and right click on the file which you want to edit, go to “open with” and then open it with docs. The file will now open in doc format; then edit and save your document. This document conversion is made possible by optical character recognition.
Scan picture or document then edit in Google Docs
You can scan any document using your mobile phone and edit the file in Google Docs. Go to the Google Drive app on your mobile then tap on the + icon and choose the camera icon to scan the document. After scanning, tap the “Tick “ icon to save the file in the Google drive space.
Now go to your PC and repeat the process for editing .pdf and .png format files in the Google Docs. These tips will help you add value to your business presentations on the go.
Attach larger files in Gmail using Google drive
By using Gmail and Google Drive, you can attach files as large as 10GB. First, you have to upload the file to Google Drive and then insert the file into a Gmail message by clicking the Google Drive icon at the bottom of the message tab. If the files are still on your hard drive, just drag and drop it or use the Upload tab while composing your mail.